A guest information card is a useful way of providing the information to your wedding guests that you don’t want to print on the wedding invitation.
Exactly what you include depends on the arrangements at your wedding, so we have pulled together a handy list of 10 things that you may wish to include:
1. Venue. You will want to include the full address and directions to the venue for both the ceremony and the reception. Include the post code and also any pertinent info for people using a Sat Nav. For example “please follow the directions above and not the Sat Nav route which takes you on a farm track.” It is also worth including a phone number for the venue(s) in case guests get lost or delayed when travelling.
2. Transport information. You should include details of parking at the venue(s) and inform guests if you will be providing transport between the church and the venue for the reception. If parking is limited it is worth including phone numbers for a local taxi firm so that guests can book taxis in advance if necessary.
3. Accommodation. If your reception is at a hotel you will probably have negotiated a rate for guests staying the night. Your Guest Information Card is the place to tell them about how to book this and also details of any other places to stay in the vicinity.
4. Children. If you are not having children at the wedding, you can say that here. Equally, if children are invited, this is the place to inform guests about any special arrangements, such as a baby-sitting service, children’s entertainer. You can also ask if any of the children need a high chair.
5. Dress Code. Let your guests know about any dress code such as black tie or morning suit. If your wedding is going to be outdoors, suggest appropriate footwear (“bring your wellies” or “wear lawn-friendly shoes”) If your wedding is going to be casual, let people know.
6. Dietary Requirements. You may have included this on your RSVP card, but you can include the full menu here so that people can let you know if they have any allergies. New allergy labeling legislation comes into force in December, this means your caterer will be have to provide you with details of whether the 14 most common allergens are in the food on the menu if you request it. This should make it easier for you to choose suitable menu alternatives.
7. Presents. You can include details of your present policy, such as where the list is held or whether you would prefer money.
8. Song Requests. One way to get the evening celebrations off to a good start is to have your guests’ favourite music. You can ask them here for their requests so that the playlist reflects what you all like.
9. Rules of the day. Let your guests know if there are any rules at the venue, for example the throwing of confetti or the taking of videos during the ceremony.
10. Weekend Celebrations. With so many people having to travel a long distance to weddings you may be arranging other celebrations over the weekend. These may include events such as a meal the night before, a theatre trip, shopping trip or football match. Let people know what’s planned and how to be involved.
Many couples have a wedding website on which they put all this information. However, having all the useful information summarised on a handy hand-bag sized card that arrives with the invitation, really helps guests and gives them an easy point of reference.
You can, of course, include the web address on your guest information card and include much more detail of all aspects of the wedding on the site.